KSS staff, teachers, and adult volunteers from your student’s school will work together during the KSS program to communicate with students about behavior expectations and to address inappropriate behavior, as needed.
If a student behaves in any way that is considered by KSS staff, teachers, or adult volunteers to be detrimental to the quality and best interest of the program or other students, KSS reserves the right to dismiss that student from the program. If a child is dismissed from the program, parents or guardians of the child will be contacted by the lead teacher from the school and asked to pick up their child and remove them from the KSS program.
Field Groups & Housing Assignment
The arrangement of the field groups is a crucial factor in the students’ experience. Your students will spend most of their time in these groups which can be no larger than 13 students and 1 chaperone. Our field group size is set by the capacity of our vans. If there are additional chaperones in a field group, the additional chaperones will be expected to transport themselves to field days or stay back. The number of field groups is based on the number of students attending the program.
KSS will send you a link to the Field Group and Housing Spreadsheet. This spreadsheet will be customized for your program and indicate the number of field groups and the dorm setup that we have planned for your program. If your students/chaperones do not fit into the form provided please reach out to us for the next steps. This form needs to be filled out no later than 2 weeks before your program. This form is how we are able to verify completed waivers.
Tips for Arranging Field Groups
Please carefully consider the following factors when determining field groups to nurture successful group dynamics.
- Create groups with approximately equal numbers of students in each group.
- You may want to mix students into groups with other students they do not know very well. This will present an opportunity to develop teamwork and inclusive behavior skills.
- We request that you do not put parent volunteers in field groups with their children. While we value the time parents take away from home to spend at KSS, this experience is an opportunity for students to learn and grow away from their traditional parent environment. We recommend exceptions to this only in the instance where a student requires special accommodations or support.
- Please let us know before your arrival if any students in your group need specific physical or teaching accommodations.
Tips for Arranging Housing Assignments
With groups of 32 students or less, KSS will house your entire group in one dormitory. You will see this on the housing portion of the spreadsheet.
- The organization of student’s housing assignments is up to the discretion of the school and lead teacher. We require the housing assignments only for use in case of emergencies.
- Teachers and chaperones will be in the same building as the students and will be included on the housing assignment spreadsheet. Either in the designated chaperone room or in other rooms that are not occupied by students in the building.
It required that Lead Teachers distribute the Parent & Student Information Packet or link to the Parent & Student Preparation page on the KSS website to meet the licensing requirements for KSS programming.
The journal selection will be based on the discussion during your pre-program phone call with our programs admin team which will happen at least 2 weeks before your trip. You will receive the link to your journal in the “See You Next Week” email from our customer experience team. This email will include information on how to print the journals. Please also bring Ziploc bags with the student’s name on them to put journals and pencils in while in the field.
Student Medical & Liability Form
We need information from everyone who participates in programming with Keystone Science School to provide the best experience possible. You will receive a link to an electronic General Liability and Medical Waiver form that you need to distribute to anyone who will be attending even part of your program with Keystone Science School.
Anyone who has not submitted a completed and signed General Liability and Medical Waiver will not be permitted to attend the program with Keystone Science School.
KSS staff are not permitted to administer student medications except in life-threatening situations. You will need to designate a nurse, teacher, or chaperone to administer any medications to students following your school’s policies regarding handling and dispensing student medications. You will need to coordinate with field group chaperones to carry the necessary emergency and scheduled medications for students in that group. KSS will provide a secure location for medications to be stored. If any of the participants have food allergies or special medical or physical concerns, please describe these conditions thoroughly on the Student Medical Form.
If a student starts feeling unwell, please let an instructor know and we will figure out the next steps based on the CDPHE “How Sick is Too Sick” plan. In the case that a student is feeling unwell enough NOT to remain in programming, we ask that they be picked up within 3 hours of a phone call home.
View the packing list for what to bring to your field trip in our information packet here.