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Steps to Organize a Field Trip

This is an abbreviated list of steps to set up an outdoor education field trip with Keystone Science School.

Choose your program and contact KSS to book dates and get pricing	Get Pricing Now
Program Details Form	Due upon confirming dates
Sign Agreement and pay 50% deposit	Due upon receipt to reserve dates with KSS
Confirm Confirm Final Numbers	Due 60 days prior to arrival date
Pay Final Balance	Due 30 days prior to arrival date
Complete Program Selection Form	Due 30 days prior to arrival date
Confirm completed waivers for all participants	Due 2 weeks prior to arrival date
Complete Field Group and Housing Assignments	Due 2 weeks prior to arrival date
Attend the Program!	Arrive at 12pm on the arrival date

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KSS programs include the following:

• Educational programming that meets colorado state education standards
• At least one trained field instructor for every 13 students during daytime programs and at least one KSS staff member per 40 students for evening programs
• Transportation during the program only (1 van per 13 students and 1 chaperone)
• 3 meals per 24-hour period (Not including lunch on arrival day)
• Lodging for the number of students and required chaperones for the program
• Relevant equipment for the program cross-country skis, cross-country ski boots, ski poles and/or snowshoes for each student and required chaperone if applicable to the program. KSS also can lend students donated outdoor gear such as hiking boots, snow pants, jackets, etc. as needed.

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Participating School or Group Responsibilities

• Transportation to and from the program location
• Arrival to programming cannot be prior to 12pm and departure cannot be later than 12pm unless previously approved by KSS
• Provide one chaperone per 13 students and one additional support chaperone
• Lunch on the day of arrival (students will need to bring a nut-free sack lunch)
• Transportation is not guaranteed for chaperones that are in addition to the number of required chaperones
• Sleeping accommodations are not guaranteed for chaperones in addition to the number of required chaperones
• KSS staff are not permitted to administer medications including over-the-counter medications. Teachers and adult volunteers from the students’ school are required to follow their school’s policies regarding handling and dispensing student medications. KSS will provide a secure location for medicines.

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Forms

Each participant (including adults) must complete a waiver to attend KSS programming. This waiver will be provided electronically via email and is specific to the group’s program, and it is the teacher or point of contact’s responsibility to ensure all participants have completed the form. Individuals without a completed waiver will not be permitted to attend programming. KSS is able to provide Spanish or printed waivers upon request.

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Teacher/ Chaperone Expectations:

• Teachers and Chaperones will be asked to take photos of the program and upload them to a secure album to share with the school and parents afterward
• One teacher or chaperone must be present with a group of 13 students at all times during field days with one additional chaperone to stay behind should a student not be able to participate in an activity.
• Teachers and Chaperones will be asked to assist with behavior management when needed
• Teachers and chaperones will be fully responsible for students during flex times (before & after dinner, during dorm or tent time, and overnight) when a KSS staff member is not present.
• Teachers and chaperones will be responsible for facilitating students in cleaning the dorms or packing up tents at the end of the program.
• The consumption of drugs or alcohol is not permitted during the program

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Student Expectations:

KSS staff, teachers, and adult volunteers from your student’s school will work together during the KSS program to communicate with students about behavior expectations and to address inappropriate behavior, as needed. If a student behaves in any way that is considered by KSS staff, teachers, or adult volunteers to be detrimental to the quality and best interest of the program or other students, KSS reserves the right to dismiss that student from the program. If a child is dismissed from the program, parents or guardians of the child will be contacted by the lead teacher from the school and asked to pick up their child and remove them from the KSS program.

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Meals:

The professional kitchen staff at KSS are experienced in accommodating any dietary restrictions or food allergies our participants might have. We partner with schools and parents in order to completely understand the needs of each individual student and prepare food based on each child’s needs. With each overnight program we serve hot breakfast and dinners and provide students with a sack lunch to be eaten “on trail.” View our typical menu for a 3 day and 2-night program along with the individual ingredients. We encourage teachers and parents to review our menu and contact us with any questions they may have.

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Payment & Cancellation Policy

View our payment & cancellation policy here.

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Sample Schedule