Toggle Bar

Teacher Resources

Get Ready for Your Field Trip

On this page you will find all you will need to know for organizing and attending a program with Keystone Science School.

Please do not hesitate to call (970)468-2098 or email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

School Responsibilities
Cancellation & Refund Policy
Sample Schedule

Steps to Organize a Field Trip

This is an abbreviated list of steps to set up an outdoor education field trip with Keystone Science School.

Choose your program and contact KSS to book dates and get pricing Get Pricing Now
Program Details Form Due upon confirming dates
Sign Agreement and pay 50% deposit Due upon receipt to reserve dates with KSS
Confirm Confirm Final Numbers Due 60 days prior to arrival date
Pay Final Balance Due 30 days prior to arrival date
Complete Program Selection Form Due 30 days prior to arrival date
Confirm completed waivers for all participants Due 2 weeks prior to arrival date
Complete Field Group and Housing Assignments Due 2 weeks prior to arrival date
Attend the Program! Arrive at 12pm on the arrival date

KSS programs include the following:
  • Educational programming that meets colorado state education standards
  • At least one trained field instructor for every 13 students during daytime programs and at least one KSS staff member per 40 students for evening programs
  • Transportation during the program only (1 van per 13 students and 1 chaperone)
  • 3 meals per 24-hour period (Not including lunch on arrival day)
  • Lodging for the number of students and required chaperones for the program
  • Relevant equipment for the program cross-country skis, cross-country ski boots, ski poles and/or snowshoes for each student and required chaperone if applicable to the program. KSS also can lend students donated outdoor gear such as hiking boots, snow pants, jackets, etc. as needed.

Participating School or Group Responsibilities
  • Transportation to and from the program location
  • Arrival to programming cannot be prior to 12pm and departure cannot be later than 12pm unless previously approved by KSS
  • Provide one chaperone per 13 students and one additional support chaperone
  • Lunch on the day of arrival (students will need to bring a nut-free sack lunch)
  • Transportation is not guaranteed for chaperones that are in addition to the number of required chaperones
  • Sleeping accommodations are not guaranteed for chaperones in addition to the number of required chaperones
  • KSS staff are not permitted to administer medications including over-the-counter medications. Teachers and adult volunteers from the students’ school are required to follow their school’s policies regarding handling and dispensing student medications. KSS will provide a secure location for medicines.


Each participant (including adults) must complete a waiver to attend KSS programming. This waiver will be provided electronically via email and is specific to the group’s program, and it is the teacher or point of contact’s responsibility to ensure all participants have completed the form. Individuals without a completed waiver will not be permitted to attend programming. KSS is able to provide Spanish or printed waivers upon request.

Teacher/ Chaperone Expectations:
  • Teachers and Chaperones will be asked to take photos of the program and upload them to a secure album to share with the school and parents afterward
  • One teacher or chaperone must be present with a group of 13 students at all times during field days with one additional chaperone to stay behind should a student not be able to participate in an activity.
  • Teachers and Chaperones will be asked to assist with behavior management when needed
  • Teachers and chaperones will be fully responsible for students during flex times (before & after dinner, during dorm or tent time, and overnight) when a KSS staff member is not present.
  • Teachers and chaperones will be responsible for facilitating students in cleaning the dorms or packing up tents at the end of the program.
  • The consumption of drugs or alcohol is not permitted during the program

Student Expectations:

KSS staff, teachers, and adult volunteers from your student’s school will work together during the KSS program to communicate with students about behavior expectations and to address inappropriate behavior, as needed. If a student behaves in any way that is considered by KSS staff, teachers, or adult volunteers to be detrimental to the quality and best interest of the program or other students, KSS reserves the right to dismiss that student from the program. If a child is dismissed from the program, parents or guardians of the child will be contacted by the lead teacher from the school and asked to pick up their child and remove them from the KSS program.


The professional kitchen staff at KSS are experienced in accommodating any dietary restrictions or food allergies our participants might have. We partner with schools and parents in order to completely understand the needs of each individual student and prepare food based on each child’s needs. With each overnight program we serve hot breakfast and dinners and provide students with a sack lunch to be eaten “on trail.” View our typical menu for a 3 day and 2-night program along with the individual ingredients. We encourage teachers and parents to review our menu and contact us with any questions they may have.

Payment & Cancellation Policy

View our payment & cancellation policy here.

Sample Schedule

Day 1
12pm Arrival, Lunch & Orientation
1-5pm Field Day within Small Groups
5-6pm Free Time
6-7pm Dinner
7:15-8:15pm Evening Program

Day 2
8-9am Breakfast
9:30-5pm Field Day within Small Groups
5-6pm Free Time
6-7pm Dinner
7:15-8:15pm Evening Program

Day 3
8-9am Breakfast
9:30-11am Field Day within Small Groups
11-12pm Closing Celebration
12pm Departure

Need Help Registering for KSS Programs?

Whether this is your first time registering or you are a returning parent, we are here to help answer questions and navigate the registration process with you. Get in touch with us today!

Call Us (970)468-2098
Monday-Friday 9am-5pm MST

Email Us at
We will respond promptly.

Live Chat
Monday-Friday 9am-5pm MST